Paperless Delivery Transformation in the Construction Sector: Real Success Stories
Suzie Norris has been working in Moyglare Sand & Gravel for the past 24 years.
The company recently onboarded the HUB360 Tipper App Solution
Suzie Norris is a seasoned professional with 24 years of experience in the construction sector. Her expertise and dedication have made her an invaluable asset to Moyglare Sand & Gravel. Suzi played a pivotal role in the successful onboarding of the HUB360 Tipper App within the company. Thanks to her efforts and expertise, Moyglare Sand & Gravel has transitioned to a completely paperless delivery process for moving construction materials. This significant step not only streamlines operations but also aligns with modern and environmentally sustainable practices, marking a milestone achievement for the company.
In her informative video, Suzi Norris shares her firsthand experience of setting up and using the HUB360 Tipper App from both an accounts and administrative perspective. Her insights shed light on the significant efficiencies and real-time oversight that this app has brought to their business operations. Below are some of the key efficiencies she highlights that you can expect to gain within your own business by adopting the HUB360 App.
The ‘No Brainer’ approach
In general a paperless delivery system is simply a ‘no brainer’ as it offers significant advantages from both an accounts and administrative perspective.
2024 are you ready for upcoming legislative changes?
As of now, the construction industry predominantly relies on paper-based systems and processes. However, the landscape is poised for a significant transformation in 2024 due to upcoming legislative changes. This shift towards digitisation will become imperative for businesses in this sector, as structured and transparent reporting will be mandated by various stakeholders. Failing to embrace digital systems could place a substantial burden on these businesses in complying with the new requirements.
9 significant advantages from both an accounts and administrative perspective when using the HUB360 App:
1.Endless Hours of Managing Your Delivery Dockets & Associated Paperwork is instantly over
Digital delivery systems streamline administrative processes. Digital delivery dockets, invoices, receipts, purchase orders, and other documents can be generated, sent, received, and processed much faster compared to traditional paper-based systems.
2. Compliance and Reporting
Many paperless systems offer built-in compliance tracking and reporting features. This simplifies regulatory compliance efforts, as the system can generate reports and provide audit trails when needed.
3.Reduction in Errors
Automation in paperless systems minimizes manual data entry errors. With fewer mistakes, accounts can maintain accurate financial records, reducing the need for time-consuming manual entry of Paper dockets and corrections.
4.Instant Access to Information
Digital documents are easily accessible from anywhere with an internet connection. This accessibility facilitates quicker decision-making and collaboration among team members, even when working remotely.
5. Document Storage & Security
Digital files will be stored securely, reducing the risk of physical document loss, damage, or theft.
4. Sustainability Business Benefits
A paperless system is environmentally friendly, reducing the need for paper production and minimizing the carbon footprint associated with printing and transportation. This can be a selling point for companies aiming to adopt eco-friendly practices.
5. Easy Document Search and Retrieval
Electronic documents are searchable, making it easier for administrative staff to locate specific records quickly. This efficiency can save significant time during audits or when resolving customer inquiries.
6. Backup and Disaster Recovery
Digital documents can be easily backed up and stored offsite, providing a reliable disaster recovery solution. This ensures that critical data remains safe in case of unforeseen events.
7. Cost Savings
Going paperless reduces costs associated with paper, ink, printing, postage, and storage space for physical documents. This directly impacts the accounts department by lowering operational expenses.
8. Increased Customer Satisfaction
From an accounts perspective, transitioning to paperless systems frequently includes the option for customers to receive invoices and statements electronically. This shift can have a profound impact on customer satisfaction and significantly expedite payment processing. This is especially crucial when your customers demand structured and transparent reporting.
9. Creates Capacity for Business Scalability
As organisations grow, the volume of paperwork tends to increase exponentially. A paperless system can scale more easily to accommodate this growth without adding undue administrative burden.
Why Use HUB360 for Paperless Deliveries?
In the construction industry, HUB360 offers a practical and efficient solution for enabling paperless deliveries. This innovative app effectively manages truck goods movement and offers a range of benefits, including instant notifications, automated invoicing, a commitment to environmental sustainability, real-time reporting, and streamlined operations. By leveraging the power of the HUB360 app, you can optimise your processes, boost your overall productivity, and future-proof your business.
To put it simply, the HUB360 app is user-friendly and a game-changer, especially if your operations involve handling delivery dockets and dedicating substantial time to planning deliveries and dealing with paperwork for invoicing and driver payments. It not only simplifies these tasks but also brings numerous advantages to your construction business, making it an indispensable tool for modernizing your operations and staying ahead in the industry.